Reportable HGV Defects: What to look for & How to log them

What counts as a reportable defect on a HGV?

If you’re a driver or operator of a Heavy Goods Vehicle (HGV), you’ll already know that daily walkaround checks aren’t just good practice but a legal requirement. But sometimes it can be a bit confusing when identifying and logging issues, and many drivers often wonder: What actually counts as a reportable defect?

In this quick guide, we’ll break down what qualifies as a reportable HGV defect, take a look at the DVSA’s defect reporting standards, and show how tools like SmartCheck make logging and tracking defects easier than ever.

What should I be reporting as a HGV defect?

Any issue that could affect the roadworthiness or safety of your vehicle is a reportable defect.

A defect can be something that either:

• Makes the vehicle dangerous to drive, or

• Could worsen if left unchecked, potentially leading to a breakdown or accident.

Defects range from minor issues to major faults but as it’s your legal responsibility to ensure the vehicle is safe before driving.

The best advice we can give you is: If in doubt, just report it. It’s always better to be safe than sorry.

Common examples of reportable HGV defects

The DVSA provides clear guidance on what to look for during your daily walkaround checks. Here are some of the most common reportable HGV defects:

• Brakes – air leaks, worn linings, warning lights.

• Tyres and wheels – tread below legal limit, cuts, bulges, or loose wheel nuts.

• Lights and indicators – not working, cracked lenses, incorrect colour.

• Mirrors and glass – missing mirrors, cracked windscreens.

• Steering – excessive play, unusual noises.

• Suspension – broken springs or suspension components.

• Load security – insecure loads or damaged restraints.

• Exhaust emissions – visible smoke, excessive noise.

• Number plates and markings – missing, damaged, or illegible.

• Dashboard warning lights – especially for ABS, airbags, or engine issues.

Why Accurate DVSA Defect Reporting Matters

Failing to report a defect or worse - driving with a known fault, can have serious consequences, including:

• Fines and penalty points

• Prohibition notices

• Operator licence consequences

• Vehicle impoundment

• Risks of accidents, injuries, or even fatalities.

Accurate and timely DVSA defect reporting protects drivers, other road users, and your company’s compliance record.

How SmartCheck Makes Defect Reporting Simple

As if your job isn’t already hard enough with long hours and legal responsibilities, you’re completing paper-based checks too.

Not only is paper environmentally unfriendly but it’s prone to being lost, incomplete, or inaccurately filled out. If this rings true - SmartCheck has the solution.

SmartCheck is a digital system designed to streamline reportable HGV defect logging and tracking. It allows drivers to:

• Complete DVSA-compliant walkaround checks on their phone or tablet.

• Instantly log any defects with photos and notes.

• Send instant notifications for swift action.

• Create a full audit trail for compliance checks and inspections.

By using SmartCheck, operators reduce admin time, improve safety standards, and stay ahead of DVSA inspections with fully trackable digital reports.

Key Takeaways for Drivers and Operators

Knowing what counts as a reportable defect on an HGV is essential for keeping your vehicle safe and compliant. Following DVSA defect reporting guidelines helps you avoid penalties and more importantly helps protect lives on the road. Stay Safe, Stay Compliant

Ready to simplify your HGV defect checks?

Start your free trial today, signing up takes minutes, and there’s no need to enter your card details: https://www.smart-check.co.uk/free-trial